2023 Open Enrollment Checklist - American Society of Employers - Linda Olejniczak

2023 Open Enrollment Checklist

open enrollment ahead on road signTo prepare for open enrollment, group health plan sponsors should be aware of the legal changes affecting the design and administration of their plans for plan years beginning on or after Jan. 1, 2023. Employers should review their plan documents to confirm that they include these required changes.

In addition, any changes to a health plan’s benefits for the 2023 plan year should be communicated to plan participants through an updated summary plan description (SPD) or a summary of material modifications (SMM).

Health plan sponsors should also confirm that their open enrollment materials contain certain required participant notices, when applicable—for example, the summary of benefits and coverage (SBC). Some participant notices must also be provided annually or upon initial enrollment. To minimize costs and streamline administration, employers should consider including these notices in their open enrollment materials.

Issues to Prepare For

  • Confirm that your plan’s out-of-pocket maximum complies with the ACA’s limits for 2023.
  • For HDHPs, confirm that the plan’s deductible and out-of-pocket maximum comply with the 2023 limits.
  • Communicate any plan design changes to employees as part of the open enrollment process.

Notices to Include

  • Annual CHIP notice
  • Medicare Part D creditable coverage notice
  • Notice of grandfathered status (if applicable)
  • Annual notice regarding coverage requirements for mastectomy-related benefits (WHCRA notice)
  • Notice of HIP special enrollment rights
  • Summary Plan Description
  • Summary Annual Report
  • HIPAA Privacy Notice
  • Michelle’s Law Notice
  • Wellness Program Notices

ASE Members can access this information through their ASE Member Dashboard under MY RESOURCES.  Members have access 24/7 to CCH HRAnswersNow and Zywave HR Services Suite.  Each platform gives members access to benefits content libraries.  To schedule a 30-minute member dashboard overview contact Linda Olejniczak, Director of Research and Events at [email protected].


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